15 Real Estate Direct Mail Tips from Experts | Find Out How to Effectively Use Direct Mail in Your Marketing Campaigns

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15 real estate direct mail tips featured

Real estate direct mail marketing is one of the most tried and true methods for real estate investors and agents to generate leads and find deals.

Unfortunately, some mail ends up in the trash without a second look.
Mailboxes have become so overcrowded that unopened envelopes get pushed to the side.

The average mailbox is packed with junk mail, bills, and other correspondence from various sources telling you about deals or offering their services. It can be easy for an envelope containing information on real estate opportunities to land in one corner, forgotten amongst all this noise – which means missing out on potential leads!

Your only chance of sending successful direct mail is to target the right audience at the right time with the right message.

Let’s not waste any more time. Here are 15 tips for getting the most out of your real estate direct mail campaign.

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15 Real Estate Direct Mail Tips from Industry Experts

1. Build a High-Converting Website

You’re here for tips about real estate direct mail, so you might be surprised to find the first piece of advice suggesting you need a high-converting website.

But if you want to scale — if you’re in the business for the long haul — you need a high-converting website.


Put yourself in the recipient’s shoes. If they receive a piece of mail from a real estate company they’ve never heard of before, their first question is likely, “Is this a scam?”

And so some people interested in what you’re offering aren’t going to call you immediately. They will hop on their computer and search for your company with Google — RIP to the company that doesn’t appear on the first page of results.

If your business does show up when they search for it, though, and if it has good reviews and a good brand image, the prospect will likely call you.

G Team Roseburg

The only caveat is that you don’t just want any website.

You want a website designed to build rapport, express your brand’s values, and most importantly, convert that person into a lead by capturing their email address and/or phone number.

Those are the high-converting websites we build for investors and agents at Carrot.

carrot leads dashboard
Carrot Leads Dashboard

Learn more over here!

2. Target Your Audience

You don’t have a message if you don’t have a target audience. If you don’t have a message, you don’t have a direct mail campaign.

To discover your ideal recipient, ask yourself these questions.

With that information in mind, determine the ideal target area. A desire for high revenue leads will target high-income areas. Conversely, a desire for low-income leads will target low-income areas.

Every message has an audience because every audience has a problem. What problem are you solving, and who are its victims? Target them.

Some of the most popular mailing lists for investors are…

  • Tax default
  • Vacant houses
  • Expired listings
  • Pre-foreclosure
  • Out-of-state landlords

Real estate agents can target different zip codes or demographics where they want to buy and sell homes.

3. List Stack

The main challenge of direct mail marketing is standing out from all the other mail people receive, especially from other investors and agents.

The more general — and less targeted — your direct mail campaigns are, the more you will compete with other investors and agents for the prospect’s attention.

That’s where list stacking comes in.

Property List Manager defines list stacking as “an innovative method of filtering and managing the properties that help you identify only the most highly motivated sellers across all your lists.”

That means not just targeting pre-foreclosures but pre-foreclosures with high equity and out-of-state owners, or maybe it means targeting out-of-state landlords who have defaulted on their rental payments.

List stacking results in more targeted direct mail campaigns, which means less money. You can use a tool like REISift to do this.

4. Time Your Mail Correctly

It’s no secret that seasonal trends dominate the real estate market.

Unfortunately, in recent years trends have been unpredictable.

In “normal” years, November through mid-February win the award for the year’s slowest months. In March, sales spike and continue to do so until they peak in June and then steadily decrease to be revamped the following Spring.

Understanding this arc is critical for the success of your direct mail campaigns.

Again, typically, people sell more houses during the Spring to Fall months than during the winter months. Send the right campaign at the wrong time, and you might as well throw the mail away yourself.

The best action is to preemptively strike the market mid-February and keep sending until the fall. In the winter, send holiday mail not to land leads – because, statistically, you won’t – but to increase brand awareness.

Don’t be pushy since your goal isn’t to sell and buy during the holidays. Use something holiday-friendly. Consider…

direct mail for real estate example

Image Brokerforyou

Or even less salesy…

real estate direct mail holidays

Image PixelsPrinted

During the holidays, remind people that you are a friendly realtor in the area. During Spring through Fall, send direct offers.

Any great salesperson will tell you that timing is everything. In real estate, the timing is dire. Follow the seasons.

5. Find the Ideal Frequency

You don’t want to annoy, but you also don’t want to avoid.

Choosing the best frequency is largely a matter of experimenting with different frequencies and watching the impact. But, even though trial and error is a great way to learn, it might not be the most efficient.

So here’s a good rule of thumb for direct mail frequency: send once a month.

This frequency will keep you in touch with the people who matter without annoying them.

Having said that, don’t hesitate to experiment with a higher frequency during the selling season – Spring through Fall – and a lower frequency during the holidays.

Whatever you choose, commit to a frequency and relentlessly hit your due dates.

Pro-Tip: You can also stagger your direct mail campaigns rather than sending them all out at once every month. This will ensure that you’re always sending mail, building brand awareness, and generating a steady flow of leads (rather than highs and lows).

6. Catch Your Audience’s Eye

With the bulk of postcards and envelopes in everyone’s mailbox, getting your message to stand out is tricky.

Luckily, you don’t need your direct mail to stand out.

You just need to quickly give the recipient the appropriate information.

Because before throwing away, people glance at every piece of mail to make sure it’s worthy of the trash.

Your only goal is to catch the eye of your intended audience.

Try and grab everyone’s attention, and you’ll get no one’s. That is why you must determine who your audience is and target them with a bullseye focus.

Consider these examples immediately, and in as few words as possible, explain what is being offered and what you can do about it if you’re interested.

direct mail for real estate we buy houses example

Image BaltimoreWholesaleProperty

real estate direct mail money example

Image BaltimoreWholesaleProperty

real estate direct mail example

Image PostcardMania

real estate advertising direct mail example

Image PostcardMania

What do all of these postcards have in common?

Each one immediately tells the recipient if they are the intended audience. If yes, they’ll hang onto the postcard or contact you right away. If not, the postcard gets tossed.

The quicker that you communicate who you’re targeting, the better. Don’t try to drag people along for a ride they don’t want to go on. You’ll upset a potential client, create distrust for your brand, and miss out on a sale.

A quick description of what you do, an easy-to-read font, and a short explanation of what the interested receiver can do are the ingredients for eye-catching direct mail.

7. Determine Your Budget

Generally, sending out a direct mail campaign without knowing your budget is a bad idea.

You should know how much money you expect to spend before finding a deal, how many leads it’ll take, and at what point you need to take a step back and re-examine your tactics.

Do the math.

And keep in mind that it’s normal to spend a few thousand dollars on mailers before closing a deal — it’s also normal to talk to between 15-25 leads before closing a deal.

So create a budget, be patient, and trust the process.

8. Don’t Crowd

It’s important, particularly with postcards, that you use space wisely. There isn’t much of it, so focus your space on three primary things.

  • What you do.
  • Who you are.
  • And… what the recipient can do about it.

When it comes to real estate postcards, stick to these three things religiously.

Here are a few examples of this format in use.

how to format direct mail for real estate

Image PostCardMania

real estate direct mail layout

Image PostCardMania

how for format mail for real estate

Image PostCardMania

Crowding your message is never a good thing. Only include a single CTA. Anything more and you’ll confuse your audience. Anything less and you’ll lose them.

9. Consider a Digest

USPS found that the daily average amount of time a person spends reading their mail is a staggering 30 minutes.

Now, you and I know they aren’t spending 30 minutes reading postcards from real estate investors. Likely, they’re looking at their bills, magazines, and catalogs. Which illustrates an important point for your direct mail campaign.

Namely, postcards are great but aren’t looked at for 30 minutes. However, there is a type of mail that will naturally get more reading time:

A digest of the city’s happenings.

Take, for example, the back of this direct mailer, which is riddled with February, March, and April events.

real estate direct mail flier

Image KopywritingKourse

Similarly, this mail includes everything from the best lunch items to a football schedule.

real estate direct mail brochure

Image KopywritingKourse

While grabbing your audience’s attention quickly and without reserve is important, providing genuinely helpful and interesting information when appropriate.

Strike a balance between the digest and the postcard, and your offers will be taken more seriously and with greater consideration.

10. Be Honest

Marketing can be difficult. Low response rates, open rates, and conversion rates plague nearly every type of marketing… including direct mail.

And, sometimes, that marketing difficulty causes people to try unorthodox tricks.

Email, the trick is typing “Re:” or “Fwd:” into the subject line. On the phone, it’s pretending that your headset fell off at the beginning of the call. Direct mail sends a dishonest or partially dishonest message to your recipient.

Using these tactics, though, only hurts your business in the long run — establishing yourself as a foundation for childish tricks and half lies.

For example…

spammy real estate direct mail

Dishonesty may grab attention… for a moment. But immediately after the recipient realizes they’ve been duped, they’ll look away and throw it away.

The temptation to submit to scheming marketing tactics is a real one. But don’t.

Ultimately, it only makes your open, response, and conversion rates worse than before.

11. Deliver Evergreen Resources

We discuss creating evergreen resources on your website — content that ranks in Google and passively drives traffic and leads every month.

But this is also something you could try to do with direct mail (sort of).

Why not try to create mailers that the recipient will hang on to for a while? Something that will sit around their house and remind them of your business every time they look at it.

This could be something as simple as a fridge magnet or a bottle opener with your business name.

12. Create Urgency

Most people are procrastinators.

But FOMO — the fear of missing out — is a powerful emotion. And so, if you can find a way to create urgency with your direct mailers — “This listing will go fast!” “Only accepting 5 more clients this month!” or “We have cash-in-hand. Call now!” — that will usually result in a better response rate.

Of course, try not to create a false sense of urgency (or people will figure it out and decide they don’t trust you). Instead, let the natural limits of your business determine how you can use urgency to increase the response rate (“Only buying 3 homes this month! Call now!”)

13. Be Consistent

The key to any marketing is consistency. Consistency is king whether you blog, podcast, or send direct mail.

Between seeing an advertisement and purchasing is often lengthy – weeks or sometimes months. And thus, the importance of marketing, over and over again, can’t be stressed enough.

Remember, you’re not out to save the world with each piece of direct mail; you’re out to remind people that you exist. Because, then, when they do need you, they’ll find you.

Decide on your frequency and stick to it for a long time. Once you near the end, see if you can do anything better for the next period… so on and so forth, always improving.

14. Follow Up

Christina Krause of Postal Impact believes 60-70-% of your deals will come from follow-up.

So it’s extremely important to keep your phone nearby and email notifications on.

The goal of direct mail is for the target audience to contact you. But that means you need to be ready for their contact.

There’s nothing more discouraging than reading a savior-esque piece of mail, contacting the investor or agent, and not hearing back for a week or so.

If you take too long to respond to your leads, they’ll lose interest or find someone else to work with. As much as possible, it’s important that you’re available to answer phone calls and follow up on emails promptly.

15. Track Response Rate

As with all marketing efforts, tracking the effectiveness of your direct mail campaigns is a good idea.

How many calls do you receive from each set of mailers? How many calls does it take to close a deal? How much do you normally spend on direct mail before closing a deal? What’s your profit margin?

Tracking that information will help you send more effective direct mail campaigns and set realistic expectations for your budget.

Best Real Estate Direct Mail Providers

If you’re a beginner at real estate, you might wonder what tool you should use to create and send your direct mail.

Here are the four of the best direct mail providers:

Direct Mail Advice From Carrot Members

Given our reader’s interest in sending direct mail, we thought it appropriate to discuss what direct mail strategies work for our clients today.

And then we thought to ourselves, “Hey, we know a lot of real estate investors” (also known as all our AMAZING clients).

So, we asked them what strategies they use when sending direct mail. This is a compilation of their techniques, results, and advice. Here’s what they’re doing.


real estate investor - Brad Chandler
Brad Chandler

Brad Chandler, a real estate investor at Express HomeBuyers, sends direct mail to prospects monthly. To manage high volume, he splits their mailing list into groups and sends a batch of mail to one group each week.

This is a postcard that Brad sends to his list.


Real Estate Investor Direct Mail Strategy Example
Express Homebuyers Direct Mail Postcard: Front


real estate investor direct mail letter
Express Homebuyers Postcard: Back
Real estate investor - Daniel DiGiacomo
Daniel DiGiacomo

Daniel DiGiacomo, owner and investor at Baltimore Wholesale Property, sends 10,000 pieces of direct mail every month. Additionally, he sends between 1,000 and 1,500 yellow letters each month. On the yellow letters, he has them designed to look like they’re written by hand.

These are some pieces that Daniel sends regularly.

real estate direct mail strategy example
Baltimore Wholesale Property We Buy Houses Direct Mail Example

baltimore wholesale property we buy houses direct mail strategy
Baltimore Wholesale Property We Buy Houses Direct Mail Example

baltimore wholesale property direct mail letter
Baltimore Wholesale Property Direct Mail Letter Example

Need to sell your home direct mail letter example
Baltimore Wholesale Property Direct Mail Letter Example

Response Rate

Emphasizing that direct mail is a numbers game, Brad said,

“Sending out a couple hundred postcards probably won’t get you a deal. We typically see response rates of 0.5%-1.5%. Our leads convert at around 3%.”

Those percentages aren’t uncommon in the direct mail world, with the average across all industries at 4.25% for postcards.

Daniel has somehow surpassed the average response rate with his direct mail campaign. He sees a 7%-10% response rate on his postcards and a 20% response rate on his yellow letters. Appropriately, Daniel claims that his success comes from choosing his mailing list wisely.

Build a Quality List

“List quality is the most important part of direct mail,”

says Daniel,

“I like to target absentee, out of state owners that are likely older (55 and up).”

As for Brad’s list, his data suggests that the best performers are homeowners with 70% and higher equity, out-of-state homeowners, and probate.

Also worthy of note, Brad says,

“Response rates will be highest when you first mail a list. There will be a lot of people asking to be removed from mailings. As you continue to mail the list, response rates will decrease but you will get high quality leads.”

Quality Leads

real estate investor - edward beck
Edward Beck

As a tip, real estate investor Edward Beck from Quick Sell Buyers explains why quality leads are more important than quantity of leads.

He says,

“The main difference I have from all the others is that my stuff is honest and not smoke and mirrors.”

He believes that honesty matters to prospects today because, in the marketing world, they see so little of it.

“I’m not leading the seller to believe I’m going to pay full price or that they would get a better deal not having a middle man (agent). I believe this is the biggest shortcoming with other mail pieces.”

Indicating that dishonest marketing techniques bring in low-quality leads, he continues,

“Yes they will have a higher response rate but when they make an offer the sellers are in a different frame of mind… The market is flooded with [dishonesty] and I believe [prospects] can smell it.”

Test & Iterate

As with all marketing, testing is key. Regarding direct mail, you can test the copy, images, and postcard style.

For A/B testing, Brad explains that sticking with a single postcard makes it much easier to test accurately.

“We think it is smarter to stick with one postcard. The reason is that sticking to one postcard makes it easier to A/B test new ideas.”

But it’s not just testing that counts. The application of the test’s findings makes the difference. On this, Brad says,

“We continuously iterate our copy and design to improve the conversion rate of the winning postcard.”

Supplemental Marketing

Don’t forget to follow up your direct mail campaigns with Facebook Ads, phone calls, and whatever outreach is appropriate.

Having several marketing touchpoints is critical with direct mail. As Brad explains,

“When you target prospects through direct mail, you also want to target them on other marketing channels. To do this, make sure you get emails and phone numbers with your lists. Have VA’s call the prospects right after the mail is delivered. Also, upload your lists onto Facebook as custom audiences spend some money running Facebook ads to your mail lists.”

Additional Real Estate Direct Mail Resources

The real estate direct mail masterclass playlist. Four videos with direct mail experts, Todd Swaggerty of Yellow Letter HQ and Christina Krause of Postal Impact.

Play for the Long Run

All marketing endeavors, including direct mail, are a long-term play. You won’t send your first postcards and overnight spike your sales. But you will steadily increase your brand awareness and lead generation.

Like anything worth doing, it takes time.

Keep that in mind as you apply these tips to your direct mail campaign.

Even though your mail will get thrown in the trash, it’s what happens immediately before that counts.

Namely, whether they read before they toss.

Mike Blankenship

Michael is a freelance copywriter who helps startups build bigger, more sustainable businesses. He’s been mentioned on Forbes and Entrepreneur for his expertise as a writer, and he's written articles for SUCCESS, SmartBlogger, GetResponse, AdWeek, Jeff Bullas, and a whole slew of other publications. You can learn more about him at mikeblankenship.org or connect with him on Facebook.

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3 responses to “15 Real Estate Direct Mail Tips from Experts | Find Out How to Effectively Use Direct Mail in Your Marketing Campaigns

  1. Thanks for this info Mike. With a lot of investors sending the same yellow letter or postcard, you need to stand out to be read. Especially in a busy market. If you send the standard card, it just gets thrown away.

    1. You’re welcome, Zach! Glad I could help.

      I recently was talking to someone about how to stand out with direct mail and we started discussing how hand written letters always stand out. But how do you possibly hand write a massive amount of letters? Evidently, there are actually like calligraphy machines that will do it for you.

      Just another interesting thing I recently learned. :-)

  2. I really like these suggestions about real estate marketing. I am much more inclined to reach out to a real estate service when they make themselves readily accessible. Getting a piece of mail offering the service personalized to me would certainly go a long way.

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