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EP 35: Hiring an Executive Assistant (Rockstar) – Resources, Tools, Mindset Shifts, and More with Adrian Nez & Trevor Mauch

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Hiring A Rock Star Executive Assistant - Resources, Tools, Mindset Shifts, and More

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If you want to stay busy in life but never accomplish anything, then stay busy. But if you really want to accomplish and be productiive, then you need to make that investment and find help.
Adrian Nez

If your schedule is falling apart and work is slipping it’s probably time for an assistant. Here’s a guide to hiring an executive assistant in this episode of the CarrotCast.

Want to know my secret to getting 10x more done with less time? It’s not the sexy “productivity” hack you’re looking for… but it’s what every high performer I know has done. Hire an amazing executive assistant.

In this episode of the CarrotCast Adrian Nez and Trevor Mauch dive into the details… in Part 2 of How to 10x Your Productivity… on where to find a great assistant, what tools we use, what to put in your job description, how to get through your first 90 days with them, and more.

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Hiring an Executive Assistant can be one of the best business decisions you’ve ever made.

Listen to this episode of the CarrotCast and find out what resources and tools Trevor and Adrian have found to be the most useful and what types of mindset shifts they’ve had to overcome during this journey.


Before you dive in, if you haven’t listened to Part 1 of the Hiring a Personal Assistant CarrotCast, be sure to check it out…

CarrotCast – 10x Your Productivity And Income – My Formula For Hiring A Personal Assistant w/ Trevor Mauch + Adrian Nez

Don’t wear “being busy” as a badge of honor. Be intentional with your time. Click to Tweet

5:05 – What were some of the biggest mindset shifts Adrian had to make when delegating tasks to his personal assistant for the first time?
11:10 – Trevor’s perception of the desires and roles of a personal assistant and what it took to shift that mindset.
13:00 – How to effectively communicate with an assistant.
17:45 – Mindset Shift: Look at hiring an executive assistant as an investment.
19:00 – What were some of Adrian’s biggest struggles within the first 60 days together with his assistant?
23:10 – Key takeaways from having the right mindset. It’s not a quick process, staying out of your own head, and making sure to have a plan for scaling.
24:25 – Where to start looking for a great personal assistant.
28:40 – What types of traits do you look for in that person?
36:20 – Taking the necessary steps to organizing your expectations.
41:45 – How Adrian organizes his hiring process.
44:30 – Taking the fear out of the process. Don’t be afraid that there won’t be enough work for them or you to do.
47:15 – Importance of casting a vision for your personal assistant to understand.

Download Adrian’s Daily Priority/To-Do Templates:

Download Trevor’s Daily Priority Template:

49:45 – First thing Trevor would do – hand over his calendar.
52:05 – How Adrian communicates with his personal assistant.
53:15 – How to Determine Compensation.
54:50 – Best practices: Calendar management.
56:00 – What has made the biggest difference in Trevor’s calendar management?
59:10 – What to expect in the first 60 days and what to take notes on for future hires.
1:01:05 – Have basic schedule systems in place and have a cadence for your week.
1:09:00 – Recapping the importance of having the right mindset and being mentally prepared.

You’ve got to love your people more than your position. – John C. Maxwell Click to Tweet
Trevor Mauch

Trevor is the CEO of Carrot and knows a thing or two about inbound marketing and generating leads online in the real estate industry. As an investor himself, he's generated tens of thousands of real estate leads and is a leading expert in inbound marketing for investors and agents. In addition, his true passion is helping entrepreneurs grow businesses that truly help you live a life of purpose.

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